Susanne Kennedy

<h2>Legal software when working remotely</h2>
<p>It can take months to find the right tool stack for your virtual practice. Not to mention that operating remotely can also incur unexpected communication challenges or late bill payments from your legal firm clients.</p>
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<p><a href="https://static1.squarespace.com/static/5c26b8695b409b7ffc6ca248/t/5ed7fbe8b7a089356dfd20ff/1591213033267/Legal+Industry+Survey+-+May+2020.pdf">67% of legal practitioners</a> would like to continue working from home in the future, even if in a hybrid setting. If you’ve decided to keep your firm <a href="https://blog.wisetime.com/remote-working-how-to-make-it-work-for-your-company">working remotely</a>, we’ve prepared a list of the best 6 legal tools that will help you regardless of the task you have — and prevent unwanted struggles.</p>
<p>But first…</p>
<h2>What to consider when choosing your next legal software</h2>
<p>Before choosing what legal software to opt for, consider the below factors that could impact the way you work with your clients and get paid for your efforts:</p>
<ul>
<li>What features you need and if there’s a legal software that meets multiple of your requirements.</li>
<li>What your long-term budget is.</li>
<li>What devices your team will use the solutions from.</li>
<li>Will you need your team to quickly get used to the software or have a functionality-rich solution with involved training</li>
<li>Experiences of past users regarding the solutions usability and privacy controls</li>
<li>How extensive the app’s <a href="https://blog.wisetime.com/legal-tech-that-takes-data-security-seriously">security capabilities</a> are.</li>
</ul>
<p>Below are the legal software programs to consider once your firm decides to keep working remotely. We selected these as each of these offers a slightly different purpose. These will help you cover a complete range of requirements to ensure success with your clients.</p>
<h2>WiseTime</h2>
<p style="font-weight: bold">Autonomous timekeeping software to avoid losing billable time</p>
<p><img decoding="async" class="aligncenter" style=" max-width: 100%; height: auto; width: 700px" src="https://timekeeping.wisetime.com/hubfs/Timelinewith-Cliotags.png" alt="Legal time tracking tool WiseTime" width="700"></p>
<p>WiseTime is a legal time tracking tool that ditches the classic manual timer for automatic time tracking that lets you gain back hours of billable time. The tool automatically tracks everything you’re working on whether it’s a file, desktop application, or web browser tab. At the end, each task is allocated to a client or matter as the tool uses AI to associated work with tags.</p>
<p>Compared to other similar solutions, WiseTime’s <a href="https://wisetime.com/privacy-by-design/" rel="noopener">privacy </a>settings are built for the security and comfort of your team who can choose what type of activities they don’t want to be recorded. WiseTime also <a href="https://wisetime.com/connectors/">integrates</a> with other apps on this list like Clio or Quickbooks. This lets you save time and increase firm-wide transparency — no matter where your team is working from.</p>
<h2>Clio</h2>
<p style="font-weight: bold">Your go-to practice management software</p>
<p><img decoding="async" class="aligncenter" style=" max-width: 100%; height: auto; width: 700px" src="https://timekeeping.wisetime.com/hubfs/Clio%20practice%20management%20software.png" alt="Clio practice management software" width="700"></p>
<p>Ditch your spreadsheets for collaborative legal practice management software. Remote legal firms will find cloud-based options handy for accessing information in real-time, collaborating with the team and clients, as well as securely storing their files.</p>
<p><a href="https://www.clio.com/" rel="noopener">Clio</a>’s legal software offers a complete view of everything that’s going on in your law office: client relationships, tasks that need to be completed, work where someone might be stuck, and so much more.</p>
<p>You can also use it to manage your documents, generate invoices, create reports, and take care of every single matter detail throughout its whole lifecycle. Your team will securely access their work from anywhere and they’ll be able to continue working from home on days when face-to-face interaction or client meetings aren’t needed.</p>
<p><strong>Note:</strong> Other cloud-based practice management systems alternatives are <a href="https://www.rocketmatter.com/" rel="noopener">Rocket Matter</a> and <a href="https://www.practicepanther.com/" rel="noopener">PracticePanther</a>. WiseTime is able to <a href="https://wisetime.com/connectors/" rel="noopener">connect</a> to all of these practice management systems so your time captured can flow seamlessly into your system without disrupting your workflow.</p>
<h2>QuickBooks</h2>
<h6>Billing and accounting for law firms</h6>
<p><img decoding="async" class="aligncenter" style=" max-width: 100%; height: auto; width: 700px" src="https://timekeeping.wisetime.com/hubfs/Invoiving%20for%20law%20firms.png" alt="invoicing for law firms" width="700"></p>
<p>Don’t let the administrative burden slow down your work. Organize and automate your accounting in a legal billing software like QuickBooks which lets you schedule when you want an invoice to be sent. The tool also lets you easily receive payments from your clients via card or bank transfer. Plus, you’re getting reports and close insights into your balance sheets, profit and loss, cash flow, and more.</p>
<p>Don’t forget to integrate QuickBooks with an automatic legal time tracking tool like <a href="https://wisetime.com/quickbooks/" rel="noopener">WiseTime</a> so you can create accurate invoices in seconds.</p>
<h2>HighQ</h2>
<p style="font-weight: bold">Document management and collaboration</p>
<p><img decoding="async" class="aligncenter" style=" max-width: 100%; height: auto; width: 700px" src="https://timekeeping.wisetime.com/hubfs/legal%20software%20for%20document%20management.png" alt="legal software for document management" width="700"></p>
<p>With thousands of files and documents going in and out of your firm, there’s no way you can simply store them in a practice management tool. Instead, you’ll need a document management tool like <a href="https://legal.thomsonreuters.com/en/products/highq/features" rel="noopener">HighQ</a>. This allows for easy accessibility, file versioning, and audit trails to guarantee compliance. The extensive collaboration options let your team work together regardless of whether they’re in the same office or not.</p>
<p>This said, HighQ is a document collaboration tool that also works for law firms that have several offices and need to work across multiple time zones, all while sharing files securely.</p>
<h2>Legaler</h2>
<h6 style="font-weight: normal">Host secure virtual meetings</h6>
<p style="font-weight: bold"><img decoding="async" class="aligncenter" style=" max-width: 100%; height: auto; width: 700px" src="https://timekeeping.wisetime.com/hubfs/legaler%20software%20for%20legal%20firms.png" alt="legaler software for legal firms" width="700"></p>
<p>Classic video conferencing tools like Zoom or Google Meet don’t provide the security that guarantees the privacy of your clients when collaborating <a href="https://blog.wisetime.com/what-will-remote-working-mean-for-law-firms-in-the-long-term">remotely</a>. <a href="https://www.legaler.com/" rel="noopener">Legaler</a> is a reliable legal software you can use to schedule and organize meetings with your partners, clients, and team members. The tool also integrates with other legal tech you might be using like Clio or your Microsoft Office suite.</p>
<p>The app is specifically created to allow law firms to connect matters to meetings and other conversations. The visual conferencing option is similar to other platforms you might have used before so there’s no extra time needed to get used to the interface. You can use Legaler as a legal calendar software to send your agenda to partners based on services you’ve set whether that’s a regular meeting or consultancy time.</p>
<h2>Everlaw</h2>
<h6 style="font-weight: normal">For managing e-discovery and controlling costs for complex litigations</h6>
<p><img decoding="async" class="aligncenter" style=" max-width: 100%; height: auto; width: 700px" src="https://timekeeping.wisetime.com/hubfs/e-discovery%20tool%20dashboard.png" alt="e-discovery tool dashboard" width="700"></p>
<p><a href="https://www.everlaw.com/" rel="noopener">Everlaw</a> allows for litigation to happen from anywhere as you can review files, create case outlines, edit together with other collaborators or store your transcripts securely. The tool proves an invaluable asset when it comes to facilitating competitive advantage through its easy-to-use e-discovery solution.</p>
<p>The tool’s capabilities extend from the document review stage to preparing a trial. Everlaw provides fast and secure ways of organizing arguments, preparing and conducting depositions, and overseeing the litigation process as a whole.</p>
<p><a href="https://wisetime.com/"><img decoding="async" loading="lazy" class="wp-image-2222 aligncenter" src="https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-320x114.jpg" alt="WiseTime-CTA" width="460" height="164" srcset="https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-320x114.jpg 320w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-656x233.jpg 656w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-120x43.jpg 120w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-40x14.jpg 40w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-80x28.jpg 80w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-160x57.jpg 160w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-550x196.jpg 550w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-367x131.jpg 367w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-275x98.jpg 275w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-220x78.jpg 220w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-440x157.jpg 440w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-660x235.jpg 660w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-184x65.jpg 184w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-138x49.jpg 138w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-413x147.jpg 413w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-688x245.jpg 688w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-123x44.jpg 123w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-110x39.jpg 110w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-330x117.jpg 330w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-300x107.jpg 300w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-600x213.jpg 600w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-207x74.jpg 207w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-344x122.jpg 344w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-55x20.jpg 55w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-71x25.jpg 71w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-152x54.jpg 152w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy-169x60.jpg 169w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2021/04/CTA-Button-copy.jpg 700w" sizes="(max-width: 460px) 100vw, 460px" style=" max-width: 100%; height: auto; "></a></p>
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Legal software when working remotely It can take months to find the right tool stack for your virtual practice. Not to mention that operating remotely can also incur unexpected communication challenges or late bill payments from your legal firm clients. 67% of legal practitioners would like to continue working from home in the future, even... Continue Reading

Privacy-first, autonomous timekeeping, that lets professionals focus on their job, not the clock.

Clio Manage

Legal Software Solutions for Remote Working

Magdalena Spychalska

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<h5 class="basic-hero__subheading">During the coronavirus pandemic, law firms have come to rely heavily on technology to keep operations running smoothly. But how do you know that the software you’re using is secure? In this post, we explore the legal tech that offers security as a principle.</h5>
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https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2020/05/christina-wocintechchat-com-UTw3j_aoIKM-unsplash-123x82.jpg 123w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2020/05/christina-wocintechchat-com-UTw3j_aoIKM-unsplash-110x73.jpg 110w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2020/05/christina-wocintechchat-com-UTw3j_aoIKM-unsplash-330x220.jpg 330w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2020/05/christina-wocintechchat-com-UTw3j_aoIKM-unsplash-300x200.jpg 300w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2020/05/christina-wocintechchat-com-UTw3j_aoIKM-unsplash-600x401.jpg 600w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2020/05/christina-wocintechchat-com-UTw3j_aoIKM-unsplash-207x138.jpg 207w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2020/05/christina-wocintechchat-com-UTw3j_aoIKM-unsplash-344x230.jpg 344w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2020/05/christina-wocintechchat-com-UTw3j_aoIKM-unsplash-55x37.jpg 55w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2020/05/christina-wocintechchat-com-UTw3j_aoIKM-unsplash-71x47.jpg 71w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2020/05/christina-wocintechchat-com-UTw3j_aoIKM-unsplash-81x54.jpg 81w, https://wisetime.lexblogspot.com/wp-content/uploads/sites/741/2020/05/christina-wocintechchat-com-UTw3j_aoIKM-unsplash-90x60.jpg 90w" sizes="(max-width: 320px) 100vw, 320px" style=" max-width: 100%; height: auto; ">From setting up online collaboration tools, to navigating video conferencing software, you’d be forgiven for being complacent about cyber security at this time. However, now, more than ever, security should be a top priority. With staff working from home, you need to ensure that the software everyone is using, is secure.</p>
<p>Video conferencing app, Zoom has had a surge in popularity recently, however, some companies are backing away from the video conferencing app over concerns for security.</p>
<p>An article published on news website <a href="https://theintercept.com/2020/03/31/zoom-meeting-encryption/">The Intercept</a> reveals that Zoom doesn’t guarantee end-to-end encryption for its meetings, despite misleading marketing stating that it does. As such, the app is vulnerable to hackers, who can gain access to users’ webcams.</p>
<p>In light of these vulnerabilities, let’s look at the issue of cyber security in more detail and explore the legal tech that is taking security seriously.</p>
<h4><strong>What is security encryption and how does it work?</strong></h4>
<p>Encryption is the process of turning information into code that hides the true meaning of the message. The practice of encrypting and decrypting information is called cryptography and it’s vital to assuring the security of software.</p>
<p>At the beginning of the encryption process, the sender needs to decide what cipher will be used to hide the information and what variable will be used to make it unique. The various types of cipher fall into two categories: symmetric and asymmetric, with the first using a single secret key and the latter using a pair of keys.</p>
<p>Essentially, encryption provides software with confidentiality by encoding the content of a message. It provides authentication by checking its origin and verifies its integrity by checking that the message hasn’t been tampered with.</p>
<p><img decoding="async" loading="lazy" class="size-full wp-image-1710 alignleft" src="https://wisetime.com/wp-content/uploads/2020/05/security_software_design.png" alt="" width="350" height="300" style=" max-width: 100%; height: auto; ">As well as protecting the confidentiality of information, encryption is also required for software to meet with compliance standards.</p>
<h4><strong>The importance of cyber security in legal software</strong></h4>
<p>According to IBM’s <a href="https://www.ibm.com/security/data-breach">Cost of a Data Breach 2019</a> study, the average total cost of a data breach is $3.92 million and the average time it takes to identify a breach is 196 days. As such, cyber security should be an essential consideration when it comes to choosing legal software.</p>
<p>Cyber attacks against law firms are increasing. As more companies embrace digitisation, the threat of cyber attacks become ever more significant. As an industry, the legal sector is particularly vulnerable to attacks due to the vast amounts of money, information and sensitive data that can be obtained.</p>
<p>One of the most common cyber attacks in the legal sector is phishing attacks. According to the <a href="https://www.sra.org.uk/risk/outlook/risk-outlook-2018-2019/">Solicitors Regulation Authority</a> (SRA), over half (52%) of law firms have experienced a cyber attack, with 82% reported to be phishing attacks. These attacks are typically conducted by email with the sender attempting to gain access to client money by pretending to be a trustworthy source.</p>
<p>Ransomware also poses a threat to law firms by encrypting their files until a ransom has been paid. This type of attack is usually spread through unsolicited emails. When a member of staff clicks on a link within the email, the files become encrypted.</p>
<p>Earlier this year, a number of law firms in the U.S. were hit by a <a href="https://blog.emsisoft.com/en/35486/warning-to-law-firms-a-ransomware-group-is-stealing-data-and-posting-it-online/">ransomware attack</a> by a group known as Maze. As well as encrypting each firms’ data, they also stole it.</p>
<p>In addition to loss of data and revenue, cyber attacks can also have a negative impact on a law firms’ reputation. Reputational damage can be long-lasting as clients trust their lawyers to keep their data safe and secure. A potential breach of this information can cripple a law firm’s reputation beyond repair.<img decoding="async" loading="lazy" class="alignright size-full wp-image-1630" src="https://wisetime.com/wp-content/uploads/2020/04/work_from_home_wisetime.png" alt="" width="350" height="300" style=" max-width: 100%; height: auto; "></p>
<p>Perhaps the most widely-publicised example of reputational damage through a data breach was Mossack Fonesca’s ‘<a href="https://www.forbes.com/sites/jasonbloomberg/2016/04/21/cybersecurity-lessons-learned-from-panama-papers-breach/">Panama Papers</a>’ incident. The law firm found itself under international scrutiny when more than 11.5 million documents were leaked to the public anonymously. As a result, the firm had to shut down because of economic and reputational damage.</p>
<h4><strong>Legal software that prioritises security</strong></h4>
<p>So, how do law firms know what software has good security? To help you choose the most secure legal tech for your firm, we’ve compiled a list of software that priorities security as a principal feature.</p>
<ul>
<li><strong><a href="https://legaler.com/">Legaler</a></strong> helps law firms schedule, host and archive online meetings securely in a browser, using end-to-end encryption. Audio and video are encrypted using AES-128 keys to avoid ‘man-in-the-middle’ attacks. It also stores all data in its encrypted state on military-grade, protected servers.</li>
<li><strong><a href="https://www.clio.com/uk/">Clio</a> </strong>is a cloud-based legal software company that enables law firms to manage cases and bill clients. The software works with some of the world’s leaders in internet security, including McAfee, TRUSTe and Digicert.</li>
<li><strong><a href="https://privnote.com/">Privnote</a> </strong>enables law firms to share confidential notes via a web link that self-destructs after it has been read. The software uses unique, one-time-use HTTPS URLs that immediately expire after being accessed by any web browser.</li>
<li><strong><a href="https://telegram.org/">Telegram</a> </strong>is a cloud-based instant messaging and voice over IP service with a strong focus on security. It enables law firms to send encrypted telegram messages that self-destruct.</li>
<li><strong><a href="https://case.one/files">Case.one</a> </strong>provides legal departments with a trusted approach to organizing corporate and legal data. It uses military-grade security and centralised storage to help protect sensitive documents.</li>
<li><strong><a href="https://www.kryptophone.ae/">Kryptophone</a> </strong>is an encrypted smartphone that enables users to make secure communications. It uses encrypted voice and video calls, instant messaging, emails and encrypted internet traffic.</li>
<li><strong><a href="https://wisetime.com/security-by-design/">WiseTime</a> </strong>is our own software that lets lawyers automatically track their time. It was designed and developed on the principles of individual privacy and security. WiseTime uses an industry-leading Equinix data center to house its private servers as well as Google Firebase for identity management. It also uses enforced Transport Layer Security (TLS), to ensure that all communications are sent via a private and secure communications channel.</li>
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<p>When it comes to choosing legal tech, law firms should consider how the software approaches encryption. You should also look at how it handles individual privacy and how it stores sensitive data. Cyber attacks are on the rise in the legal sector, so law firms need to look at their internal security as well, making sure that staff are aware of what phishing emails look like. By choosing legal tech with a focus on security, you’ll have peace of mind that all the data you process is secure.</p>
<p><a href="https://wisetime.com/security-by-design/">To learn more about how WiseTime designs for security, read their white-paper, ‘Security by Design’</a>.</p>
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